Currently, at the Costa Rica Convention Center, there is a growing interest among large companies in organizing sustainable events. However, there is still a long way to go for this commitment to go from an intention to concrete and measurable action.
Often, when we talk about sustainability in events, the focus is on practices like recycling. However, ensuring operational sustainability involves considering new ways to minimize any potential impact. Environmental responsibility requires a comprehensive approach that covers everything from supplier selection to event logistics with actions that neutralize carbon emissions. Therefore, here are key points to consider to move forward on the path to sustainability.
Shared Commitment: Sustainable Suppliers
One of the first critical decisions is to validate and choose suppliers who share our commitment and values around sustainability. By working with suppliers who meet established requirements, companies not only reduce their carbon footprint for their events but also promote a greener supply chain, strengthening their corporate environmental responsibility. It is essential to analyze everything from suppliers of goods used in catering to those providing audiovisual production services. Each supplier should be evaluated not just for their service quality but also for their potential environmental impact when executing events.
The environmental impact of an event does not depend solely on its execution, but on every decision in the supply chain.
Key aspects to validate include Responsible Purchasing Policies, ensuring that suppliers use recyclable, biodegradable, or reusable materials in their products and services. For example, in catering, opting for suppliers who offer menus with locally sourced, organic, and seasonal ingredients can significantly reduce the carbon footprint associated with food transportation and production. Additionally, Waste Management policies should be in place, including the reduction, reuse, and recycling of materials. It’s crucial to ask how they manage waste during and after events and ensure they implement methods to minimize waste. Regarding Energy and Emissions, evaluate if they use renewable energy sources and have plans to reduce their carbon emissions. For example, an audiovisual service provider using energy-efficient equipment and electric vehicles for transportation can contribute to event sustainability. Lastly, Supplier Certifications: it is recommended to consider suppliers with recognized sustainability certifications, such as ISO 14001 (environmental management), Fair Trade, Rainforest Alliance, or Carbon Clear, Carbon Neutral. These certifications indicate a genuine commitment to sustainability.
Added Value in the Selection of Sustainable Suppliers
The location where an event takes place can significantly impact its sustainability. The Costa Rica Convention Center has implemented multiple initiatives that make it a model of sustainability among event venues in the region. Some examples of how it contributes to sustainability goals include:
Eco-Friendly Design and Construction: The CCCR received the Blue Flag Award in the Sustainable Construction category during its construction phase. This achievement was due to the selection of materials and the implementation of construction techniques that minimize environmental impact. Additionally, the building’s design includes bioclimatic architecture, which maximizes energy efficiency by optimizing natural light and ventilation.
Efficient Resource Management: The CCCR has advanced systems for water and energy management. It uses a rainwater harvesting system that is recycled and reused for green area irrigation and general maintenance. Additionally, it implements energy-efficient LED lighting and high-efficiency air conditioning systems, significantly reducing electricity consumption.
Environmental Certifications: These are compliance endorsements. Some examples include the Blue Flag Award, the Sustainable Tourism Certification (CST), and the ongoing effort to obtain ISO 14001 Certification. These certifications demonstrate that the CCCR follows international sustainability standards and practices, showing its commitment to responsible resource management and reducing its carbon footprint.
These certifications and alignment with international standards highlight the Costa Rica Convention Center as an example of sustainability leadership in the event and convention sector. Its comprehensive environmental management approach not only strengthens its reputation as a sustainable event venue but also contributes to positioning Costa Rica as a responsible tourism destination. These types of actions provide added value to the image of the organizing company with green objectives.
Sustainability goes beyond intention; it requires concrete and measurable actions.
Going Beyond the Visible: Neutralizing CO2 Emissions
One of the biggest challenges of any event is managing carbon emissions. These actions focus not only on reducing but also compensating for the carbon emissions generated by the operations carried out during each event.
Some actions provided by the CCCR include:
- Energy Efficiency
- Use of Renewable Energies
- Waste Reduction
- Reforestation and Conservation Projects
- Obtaining Carbon Certificates
- Charging Stations for Electric Vehicles
- Connection with Public Transport
Commitment to Action
It is crucial for business leaders and event organizers to understand that sustainability is not just a trend but a necessity. We must commit to being transparent and demonstrating that our actions reflect our words. Adopting a sustainable mindset will not only benefit the environment but also position companies as responsible leaders in their sectors.
Being sustainable in event organization is a challenge that requires commitment and action. It goes far beyond symbolic gestures, encompassing every decision made throughout the process. At the Costa Rica Convention Center, we are committed to providing companies, organizers, and attendees with the support they need to feel proud of leaving a positive and sustainable mark through their actions. Together, we can make each event a step toward a greener future.
Account Coordinator
